Course Fees Regulations
When accepting a place, please read through these contractual terms.
1. To accept an offer of a place on a course and be registered students must return the Online Offer Response Form within the stated period (or by the stated date). Students then enter into a financial contract with the Tavistock and Portman NHS Foundation Trust. Students will also remain liable under the Terms of Admission and Course Fee Regulations if they attend prior to returning the Online Offer Response Form.
2. Students are liable to pay the full fee when the place is accepted. Students will need to pay at least the first instalment of a third of your course fees before the beginning of academic year or at enrolment or re-enrolment in order to be enrolled on the chosen programme of study. Additional charges apply for late enrolments – see our website for further details.
3. Sponsored students
If a student is sponsored by an employer or another organisation, it is essential that the details (the address to which we can send our invoice with a contact name and the amount of the sponsorship) are provided on the Online Offer Response Form each academic year of a course. Students will remain personally responsible for payment of fees and charges if a sponsor defaults in payment of course fee.
Some students have their course fees paid via a contract that the Trust has with the NHS London Strategic Health Authority (SHA). When you enrol or re-enrol you need to confirm which Primary Care Trust, NHS Foundation Trust or Mental Health Trust a student is employed with. We will validate the information you provide against the contract.
4. Finance
All students will be invoiced on an annual basis for course fees. Unless otherwise stated, all course fees are per annum. When accepting the offer of a place, a student is also accepting responsibility for the payment of course fees, even if sponsored and therefore, it is of importance that a student has planned for sufficient funds for the entire period of studies. The Trust accepts UK pound sterling cheques, debit cards (Switch, Delta, Solo, VISA Electron, Maestro), credit cards (VISA and MasterCard only) and bank transfers.
5. Courses of more than one term in duration
Payment of fees must be arranged in one of three ways before attendance on the course is permitted.
a.To be paid in full before the commencement of the course.
b.By Standing Order form, available from the Finance and Registry Unit, authorising three equal payments to the Trust, to the full value of the course fees, on dates set by the Finance. The first payment must be made before the commencement of the course. This applies where the instalment fee is more then £650.
c. A sponsorship arrangement by providing full details of the sponsor on the Online Offer Response Form.
Non-payment of course fees
If a student fails to pay course fees by the due dates for payment, a student will:
Be recorded on the Trust’s student database as a debtor
Have access to the Trust's facilities withdrawn
Have assessment results withheld
Have certificates withheld
Be refused attendance at degree ceremonies
Have student’s details and information regarding debts passed to debt collection agent
Be prevented from enrolling or re-enrolling with the Trust until the debt is settled. The Trust reserves the right to suspend a student from the course. Legal proceedings may be initiated.
If a student has defaulted on payments in previous academic years, this student will be required to pay all course fees in full in order to continue on the course.
6. Student status at the Trust
When a student enrols on a programme of study at the Trust, the Finance and Registry Unit will assess whether a student is a Home, EU or Overseas student. This is used to determine the level of fees payable and for our regulatory returns.
Once a student enrols with the Trust the fee status cannot change during the academic year, and can only change at the next registration point if student’s changed circumstances meet specific criteria. It is a student’s responsibility to enrol at the Trust each academic year and to ensure that course fees are paid on time. The course fees are set out yearly in an offer letter; please note that UK-EEU and Overseas Fees are reviewed and uplifted annually at least in line with inflation.
Students on one-year or longer courses, or programme associates or clinical associates, will be able to pay Home student fees if they can show evidence that they fulfil both of the following conditions:
They have been resident in the UK or another EU country for the three years preceding Sept. 1st 2011, and
They are UK or EU nationals, or they are settled in the UK (for example, with indefinite leave to remain or right of abode) on or before Sept. 1st 2011.
Residency, nationality and immigration status must be documented at the application stage. The course administrator or the interviewer may ask to see original documents as proof.
Students who do not fulfil both conditions (a) and (b) above will pay course fees at the higher Overseas rate for the academic year. However, note that fees will be charged at the Home student rate if paid in full by a UK public-sector employer.
There are some circumstances when a student status may change after the start of a course, in which case the student will be required to provide proof of a change in circumstances. Any new course fees payable will be charged from the next academic year. Please note that the residency condition – (a) above – is not subject to change after the start of a course.
If you are unsure whether you qualify for home student status, contact your course administrator and/or visit the website of the UK Council for International Student Affairs (www.ukcisa.org.uk) for detailed information and definitions of residency and immigration status.
7. Withdrawals policy
If a student wishes to withdraw or interrupt from studies it is a student’s responsibility to:
a. Discuss the decision with a course director
b. Complete a withdrawal or intermission or leave of absence form.
c. Submit the form to Course Administrator
d. Please refer to the website for charges on withdrawal or delaying entry. The withdrawal date which will be considered is the date the documentation is received by the course administrator.
In the event of a student withdrawing from an accepted place within the four weeks prior to the course start date, the Trust will charge an administration fee of 10% of the full course fee. Student’s withdrawal from the course after commencement of the course has financial implications.
8. Courses of more than one term in duration
Short Courses and CPD programmes (Continuing Professional Development events) Courses up to and including one term in duration are classed as part of the CPD programme must be paid in full before the course begins.
9. Students intermitting their studies
Claims for intermission must be submitted at the end of the academic year proceeding the academic year in which the student wishes to intermit in accordance with our intermittence policy. When a student returns after a period of intermittence he/she will be charged at the fee for that academic year. In exceptional circumstances, students may be able to intermit during the academic year with the agreement of the Associate Dean. This will have further fee implications as the main cost of registration will be charged in all years the student attends.
10. Cancellation of courses and removal from course
The Trust reserves the right to cancel any course, and in such circumstances, undertakes to refund all fees in full.
11. The Trust may terminate its agreement with you and remove you from the course with no refund of fees in any of the circumstances set out above in your offer.